Talenta Futura Privacy Notice

1. Introduction

Talenta Futura (hereafter “Talenta Futura”, “we,” ”us”, “our”) takes data privacy seriously.

Talenta Futura is a Human Resources consultancy firm owned by Futura HR Consulting bv with registered office in Guldendal 15, B-1850 Grimbergen, Belgium, with company registration number BE 0543.369.155.

This Privacy Notice (hereafter “Notice”) explains how we collect and process your personal data, that is collected when you (hereafter “you”, “your”) use our website, or in the context of your communication with us by email, telephone, social media, in person, or otherwise, and where we are acting as data controller with respect to such personal data (in other words where we as organisation determine the purposes and means of the processing of personal data, within the meaning of and in accordance with applicable data protection laws and regulations).  Note: It is important that the personal data we hold about you are accurate and updated. Please keep us informed if your personal data changes during your relationship with us.

When we collect and process personal data on our client’s behalf to provide the services and products contracted by that client, we do not act as the data controller, but as data processor. It is our client, being the data controller, that uses our services for their own business purposes, and that determines the purposes and means of the processing of personal data. We then collect and process personal data as a processor on our client’s behalf, to provide the services to our client, and as instructed by our client. If we are the data processor for your personal data, please consult the privacy policy of the data controller or contact the data controller to address or exercise your rights with respect to such data. We are not responsible for the privacy or security practices of our clients, which may differ from those set forth in this Notice.

2. When and how we collect and use personal data

2.1. You are a client or supplier of Talenta FuturaWhen you are, or represent, a client or supplier of Talenta Futura, we may collect the following personal data (via your message on our website, by e-mail, by telephone, via social media, in person, or otherwise) as part of our client or supplier relationship with you:

• Personal contact details we receive from you (such as name, telephone number(s), email address, postal address, job title, name of the organisation),
• Financial and administrative information (such as bank details, contracts, order forms, invoices),
• Data on your interactions with us, and feedback from and to us related to respective services and products,
• And any other personal data you provide to us.

We collect and use your personal data where it is necessary

• to correctly enter into and execute a contract with you (in order to be able to provide services and products to you or to obtain products and services from you),
• to comply with certain legal or regulatory obligations,
• to pursue our legitimate interest as service provider in conducting and managing our business to enable us to give you the best service / products; to build and maintain a smooth client or supplier relationship; to send you information (such as event invitations and white papers), including by electronic communication, that we think you may find interesting; to determine the effectiveness of our or your services and products; to enhance and customise our services and products,
• because you have given your consent to the processing of your personal data.

2.2. You contact us or use our website
2.2.1. When you contact us via our website, by email, by telephone, via social media or otherwise, we may collect the following personal data in the usual course of our business:

• Personal contact details we receive from you (such as name, telephone number(s), email address, postal address, job title, name of the organisation you work for),
• The content and technical features of the message exchange,
• And all other personal data you provide to us.

As such we will consider any information we collect directly from you as having been provided voluntarily.

We collect and use this information in the usual course of our business as it is necessary to pursue our legitimate interest as service provider to  develop and improve our business, to  provide you the requested information, services and products in the best possible way, and to pursue our legitimate interest to be able to send you information, including by electronic communication, (such as event invitations and white papers) that we think you may find interesting.

2.2.2. When you use our website, we may collect certain information automatically (such as your IP address and browser type). We may also collect information about how your device has interacted with our website. For more information on this topic and about the way in which we process personal data using cookies and social media plugins on our website, please consult our Cookie Policy on our website.

We collect and use these data as necessary to pursue our legitimate interest as service provider to make statistical analyses on the visits to our website to improve the quality and relevance of our website as well as to improve our services and products to the visitors of our website.

3. How we share personal data

We may share your personal data with third parties to the extent necessary for purposes described in this Notice, and depending on the exact purpose, with:

• any competent law enforcement body, regulatory or government agency, court, data protection authority, as required by applicable law or regulation, where necessary to facilitate any investigation, where we believe disclosure is necessary as a matter of applicable law or regulation; to exercise, establish, or defend our legal rights; or to protect your rights and interests or those of any other person,
• the client who acts as data controller and who contracted us to provide the services,
• third party service providers who perform functions on our behalf as supplier (such as external human resources experts, psychometric test providers, professional advisors, IT service providers for our website, and accountants) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy, or where you have given your consent to that transmission. These third-party data processors are carefully selected and bound to ensure the security, confidentiality and proper data protection of your personal data in compliance with the relevant data protection regulations.
• any other person with your consent.

4. How we store and protect personal data

4.1. We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, and destruction. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal data and to help ensure that your data is safe, secure, and only available to you and to those with authorized access. However, you acknowledge that although we do our utmost to protect your data, the security and protection thereof can never be guaranteed absolutely.

4.2. For the purposes set out in this Notice, your personal data may be transferred to and processed in countries others than in countries in which you are resident. We primarily process your personal data in the European Economic Area (EEA) (i.e. the EU, Norway, Liechtenstein and Iceland). In order to be able to process your personal data for the purposes set out in this Notice, we may transfer your personal data to third party suppliers outside of the EEA (such as HR experts), who process these personal data on our behalf. We have however taken appropriate safeguards to require that your personal data will remain protected in accordance with this Notice.

4.3. We will retain personal data we collect from you for as long as necessary for the fulfilment of the purposes for which the personal data is collected, and where we have an ongoing legitimate interest to do so (for example, to provide you with the services and products, or to comply with applicable legal, tax, or accounting requirements, or in order to protect your vital interests or the vital interests of another natural person), and

• when you are, or represent, a client or supplier of Talenta Futura: we retain your personal data maximum for up to 10 years after termination of our relationship with you, or, depending on the message, until all limitation periods for claims in connection with the communication between us have expired;
• when you contacted us: we retain your personal data for as long we think you are interested in our services and products and you did not inform us of the contrary;
• when you are not a client of Talenta Futura, we retain your personal data up to maximum 5 years.

5. Your data protection rights

You have the following data protection rights:

• Right to access your personal data. (We may refuse in this context your request to access data if we are permitted to do so by law, in which case we will inform you of the grounds of our refusal.)
• Right to rectification. You have the right to request correction of incorrect personal data or to update your personal data.
• Right to request deletion of your personal data where there is no legitimate reason for us continuing to process them, and provided there is no legal or regulatory obligation to retain them. You also have the right to request deletion where you have successfully exercised your right to object to processing (see below) or where we are required to remove your data by law.
• Right to object and right to transfer. In certain circumstances, as stipulated in the applicable data protection legislation or regulation, you can object to processing of your personal data, ask us to restrict processing of your personal data, or request portability of your personal data.
• Right to revoke your consent. If we have collected and processed your personal data with your consent, then you can withdraw your consentat any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
• If you have a complaint or concern about the processing of your personal data, you can contact us by sending an e-mail to welcome@talentafutura.com, and we will endeavour to address such concern(s). You also have the right to complain to the competent data protection authority about our collection and use of your personal data.
• If you wish to exercise your data protection rights, you can contact us via e-mail at welcome@talentafutura.com. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws and regulations. Any such request must be dated and signed, clearly state which right you wish to exercise and, if necessary, the reason why. It must be accompanied by a valid proof of identity.

6. Updates to this notice

We reserve the right to amend or change this Notice from time to time. We encourage you to visit and review this Notice periodically. We will post our revised Notice on our website and you will be able to see when this Notice was last updated by checking the “last updated” date at the top of this Notice. Your continued use of our services, products and website shall be deemed your acceptance of those changes.

7. Contact

Please feel free to contact us with any comments, questions, complaints, or suggestions you might have regarding the information or practices described in this Notice. You may contact us by sending a message to welcome@talentafutura.com.